Standards, data sheets, guidelines and reference handbooks are entered in one catalogue: identifier, title, current edition, owner and storage location.
See the catalogue fields
R M DE ARAUJO COMERCIO E SERVICO LTDA compiles and maintains catalogues of the reference documents a company relies on, in print and in digital form.
Work begins with a count of existing documents, the places they are kept and the naming used for them today.
01 · Inventory of existing documents
02 · Field set and numbering agreed
03 · Catalogue entries compiled
04 · Periodic edition checks
Three functions that keep a reference collection traceable.
Counting and identifying each document held, physical or digital.
Identifier, title, edition, owner and location for each record.
Superseded editions marked as such, with the date the new edition took effect.
State roughly how many documents exist and where they are kept. A written scope note follows.